Safety presentations are an effective way to keep safety and health the primary focus of the employees, making them constantly aware of the hazards in the workplace.
Safety meetings allow managers and employees to discover the risks of particular safety issues on the workplace and think about how these things can be handled. Every meeting must be focused on a safety topic, especially if there is a current safety issue. Regular meetings should be held so they would have the biggest impact on the employees.
Here are the ways how a safety trainer or manager can communicate safety messages effectively:
1.First Impression is Important
The safety trainer must show enthusiasm and should convey a clear message about the significance of health and safety measures in the workplace
2.Know the Audience
The better the manager knows the employees, the more effective the safety presentations would be. The manager must know the most urgent safety concerns of the employees and their expectations from the presentation.
3.Keep the presentations simple
Safety meetings must be short, so the manager has to be straightforward. Use simple words and avoid jargon or slang words so that the message would be easier to understand.
The manager must also listen to what the employees are saying regarding their safety issues.
5.Tone of Voice
The employees tend not to listen if the safety manager sounds monotonous, so the tone of his voice must vary.
6.Pacing of the Delivery
Nervousness can make someone talk fast, so make it a point to slow down from time to time.
7.Use Open Questions
During safety trainings, the manager should run through the understanding of the employees and not just ask questions answerable with a yes or no.
8.People Have Different Levels of Understanding
The manager must remember not to rush things so that he will not look uninterested and impatient. Rushing makes employees feel that they don’t have the chance to ask questions about safety issues.
Rather than being discussions that emphasize what could go wrong, the safety presentations must focus on what the employees can do to create a safe working environment.
Now, here are the ways on how to deliver safety briefings:
•The attention span of most people is limited. The meetings must be brief and direct to the point.
•The main points must be prepared in advance so that the safety trainer can focus on how to deliver them well. The key points should be mentioned at the start and end of the presentation.
•Using briefing cards is a good idea because most people would only remember half of the things discussed in the meetings. The employees would likely remember all the important things if they are given a prompt list. The main points can also be posted on notice boards so that employees would be reminded about the topics discussed during safety briefings.
Delivering safety presentations may be different from how daily briefings are discussed. Here are the ways to present safety trainings:
•The employees must know why these presentations are important so that they can relate to the issues that will be covered.
•The trainer must be ready on what he’s going to talk about and prepare the materials to be used.
•A DVD player or laptop, pamphlets, pens, or a flip chart could be helpful in the presentations.
•The trainer should get feedback on the content and messages of the safety presentations. He can ask the employees what they thought about the training or maybe prepare a simple feedback form. He can also ask another manager or supervisor to observe during the presentation.
All in all, facilitating discussions on safety isn’t really hard, especially if these tips and techniques are followed.